In the course of HRMAC membership and attending the Association’s events, we understand that the opportunity to do business with each other will arise among our members. We expect this to occur and are pleased for those involved. However, all members are asked to conduct themselves in a professional manner and should not use HRMAC events or the membership list to solicit business.
The membership directory is issued for the personal reference of the members of the Association only. Approval must be obtained through the HRMAC office before it may be used for any other purpose.
Those who cannot abide by this policy may be asked to reconsider their membership in the Association.
Name and Location
Section 1. The name of this organization on and after January 1, 1982, shall be the Human Resources Management Association of Chicago.
Section 2. The principal office of the Association shall be located in the City of Chicago, State of Illinois.
Section 1. The purpose of HRMAC is to provide a forum through which Human Resources practitioners in the greater Chicagoland area can develop both personally and professionally to better enable them to accomplish the goals of their respective organizations.
Section 2. To fulfill its mission, HRMAC provides members with opportunities to participate in meetings and conferences, become involved in Interest Group and Executive Roundtable activities, and develop networks for actively sharing and exchanging experiences and perspectives.
Policy of Cooperation
Section 1. The Association shall not be permanently affiliated with any other organization, association or institution but, at the discretion of the Board of Directors, may cooperate with any other organization having non-conflicting objectives.
Section 1. This Association shall be incorporated under the laws of the State of Illinois under that class of corporations not organized for profit.
Section 2. No member of this Association shall have any right, title or interest in or to any property of any kind owned by this Association nor in or to any income or other funds received or held by this Association. In the event that the Association dissolves or disbands as a corporation under the laws of the State of Illinois, all liabilities and obligations of the Association shall be paid, satisfied and discharged, or adequate provision shall be made therefore, and then all remaining assets shall be transferred or conveyed to one or more organizations which shall be exempt under the current provisions of Section 501 (c)3 or of Section 501(c)6 of the Internal Revenue Code, or corresponding provisions of any federal tax law which may then be in effect.
Section 1. The membership of this Association shall consist of various classes as determined by the Board of Directors including, but not limited to, company and individual.
Any firm or organization, association, corporation, partnership or individual employer which meets the criteria established by the Board of Directors shall be eligible to become a member, and shall have membership vested in the firm, organization, association, corporation, partnership, or individual employer. The Company shall designate one or more company representatives.
Any individual attending an educational institution or who is in the process of a professional transition is eligible to become an Individual Member. Any representative of a government unit who is interested in the mission of the Association is eligible to become an individual member.
Past Chairmen shall be deemed Honorary Members upon completion of their term as Immediate Past Chairman.
Section 2. All Company representatives designated as such are entitled to one vote.
Section 3. Company representatives and Individual members shall have the right to vote, to hold office, to serve on committees, attend meetings, and secure copies of the proceedings and publications of the Association and be entitled to all other privileges and services of the Association. Honorary Members may not hold office but shall otherwise be entitled to the same privileges as Individual Members. Only Company representatives and Individual members may serve as officers or members of the Board of Directors.
Section 4 Upon two-thirds affirmative vote of the Board of Directors, any member may be suspended or dropped for non-compliance with the Bylaws or regulations in force from time to time covering matters of finance, conduct, or membership duty.
Section 1. The annual dues for membership and the payment scheduled for dues in the Association shall be established by the Board of Directors.
Section 1. The officers of this Association shall consist of a Chairman, a Vice Chairman, a Secretary, and a Treasurer, who shall hold office for one year or until their successors are elected and qualified except for Vice Chairman who shall automatically succeed to the office of Chairman. These officers shall perform the duties of their respective offices as prescribed by the Board of Directors.
Board of Directors
Section 1. The Board of Directors shall consist of officers, retiring Chairman, or if not available, the next ranking retiring officer, and up to 12 board members divided into three classes of four members. Except for vacancies during a term, at no time will the board consist of a total number less than 14 members, or a class less than three members. Each class will be elected to hold office for three years; one class shall expire in each year. Any vacancy that shall occur between annual meetings shall be filled by appointment by the Board of Directors for the unexpired term provided, however, that if a Board of Directors seat becomes vacant for a year because a Board member is elected to an officer position, the Board of Directors may appoint an individual to serve only for the one year vacancy.
Section 1. The Chairman, with the approval of the Board of Directors, shall appoint all committees.
Section 1. Meetings of the Association shall be held on a regular basis as determined by the Board of Directors.
Section 2. The annual meeting of the Association shall be held in proximity to the month of June, and the Secretary shall notify each member at least one week in advance as to the hour and place of the meeting. The Board of Directors shall determine the date and location of the annual meeting.
Section 3. Special meetings of the Association shall be called at any time by the vote of the Board of Directors or may be called upon the written request of five percent of the members. The Secretary shall mail a notice of such special meetings to each member at least three days in advance.
Section 4. The Board of Directors shall meet at such times and locations as determined by the Board of Directors by majority vote.
Section 5. Voting representatives of at least 40 company members shall constitute a quorum of any meeting. A majority of the Board of Directors shall constitute a quorum for meetings of the Board of Directors.
Section 6. Roberts' Rules of Order shall govern the parliamentary procedures at all meetings of this Association.
Section 1. The election of officers and members of the Board of Directors shall take place at the annual meeting of the Association.
Section 2. The Board of Directors shall, not later than one month prior to the annual meeting, elect a nominating committee of five members, of which at least three members shall not be members of the Board of Directors. The nominating committee shall nominate a slate of officers and Directors to be voted on at the annual meeting. This slate shall be presented to the Board of Directors for approval or rejection of individual nominees. If an individual nominee is rejected by the Board of Directors, the nominating committee shall present one or more alternative nominations to achieve Board of Directors approval.
Section 3. The slate thus nominated by the nominating committee and approved by the Board of Directors shall be filed with the Secretary, who shall at least twenty days prior to election day, print an official ballot and mail a copy to each member in good standing and entitled to vote.
Section 4. The members of the Association may, upon petitions signed by at least ten members, make additional nominations. Petitions of such nominations shall be filed with the Secretary of the Association. In such event, the Secretary shall have printed another official ballot, copy of which shall, at least five days prior to election of officers and directors, and be mailed to each member in good standing and entitled to vote.
Section 5. The Chairman shall appoint a committee of three tellers who shall collect the ballots at the annual meeting, canvas the votes, and report the results to the Secretary. The candidates receiving the highest number of votes shall be elected.
Section 6. When only one slate of officers and directors has been nominated as set forth in Section 4 above, the election may, at the direction of the Chairman, be held by voice vote.
Section 7. Alternatively, the election may be held by way of written ballot according to procedures approved by the board of directors.
Section 1. These Bylaws may be amended by a majority vote of the company representatives and Individual members at which a quorum is present and voting at any regular meeting or special meeting of the Association provided that a notice including a copy of the proposed amendment, has been mailed by the Secretary to each member at least ten days prior to such meeting.
Section 2. Alternatively, bylaws may be amended by a majority vote of company members and individual members by written ballot according to procedures approved by the board of directors.
Revised Bylaws approved
May 20, 1993
April 23, 1997
June 6, 2002
June 17, 2004
June 8, 2006
June 9, 2010
June 8, 2016